Date Sticker 101

Welcome to Date Stickers 101, a brief rundown of what they are, why they’re important, and how we use them in our day-to-day operations when completing services for our customers.


Date stickers, also known as a service record, are typically found inside of a portable restroom and serve as proof to the customer, company, and the public that this restroom was cleaned according to schedule.

Proper Installation

It’s important to remember that all routed units (or units that will be serviced each week) will require a date sticker, while special event units that are rented for less than 5 days do not. This includes any special event units that may have been accidently delivered as routed units.

Date stickers are typically installed by the yard team; however, if you come across a routed unit without a sticker, you’ll need to add one accordingly. This includes toilets, hand wash stations, and sani-stands.

The best place to install these stickers inside a restroom is typically to the left when you’re facing inside the doorway. It should be visible to the customer. The best place for sinks and sani-stands is typically on the side neck of the unit or inside top lid. Pro-Flush date stickers is usually on the upper right-hand corner and restroom trailers will have these stickers typically installed just above the dump valve on the side of the trailer.

If you come across a date sticker that’s full, you’ll need to replace it with a new one. Date stickers can be overlaid up to three times before they need to be removed and replaced with a new one.

Unit Number

As of 2023, date stickers have a blank on the bottom that asks for the unit number. When adding a new sticker, it’s important that you fill in the unit number from outside the unit. This blank was added because quite often customers (or a general complaint caller) will send in a picture of the date sticker, but not provide a unit number. With this addition, we’ll have all the information we need to rectify the issue.

Initial and Date

When servicing or delivering a new unit to a jobsite, it’s important that you always date and initial the sticker in the appropriate boxes, even if it was serviced at the yard prior to your delivery. Always make sure your handwriting is legible! This is one of the first steps in every service procedure.

Inspection Failure

As part of our inspection process, unit stickers are often looked at with scrutiny. During this time supervisors will look for legibility, accuracy, initials in the right blank, and the right number of stickers inside the unit. Failure to follow our date sticker policy will result in an automatic score of 0 for that inspection, even if it's spotless on the inside.