Fueling Procedures

In this video we’ll review the simple process of fueling and logging a vehicle in the Service Sanitation fleet.

Identifying Fuel Type

To begin, it’s important to note that there are several different types of fuel tanks available in various yard across the organization. For example, some yards will only have diesel on their property while other yards may have tanks designated for diesel, gasoline, and/or kerosine. Before fueling, it’s important that we familiarize ourselves with where each tank is located and identify which fuel the vehicle will require.

Once we’ve properly identified where to go, we’ll need to pull up to the side of the pump, usually within 10’ or so. We’ll then exit our vehicle, preferably with it still running, and grab a pair of rubber gloves from the truck. This may seem trivial, but the cleanliness of the pump handle is not always guaranteed and keeping any fuel off our skin is always good practice.

Resetting the Pump

With our gloves on, we’ll remove the fuel cap, keeping it nearby for later. We’ll then head over to the pump and reset the flow meter so it reads 000 and 0/10. This is an important step that we won’t want to miss. When resetting, we’ll turn the black knob on the left-hand side of the meter clockwise until all the numbers are zeroed out.

With the meter reset, we’ll then remove the nozzle from the pump and lift up on the silver lever, located directly under where the nozzle was located. This will power up the pump and we should hear a buzzing sound coming from the pump. With the pump active, we’ll place the nozzle into our truck’s fueling receptacle and then squeeze the handle which will allow the fuel to rush from the holding tank into the vehicle.

Fueling Safety Measures

As this process occurs, it’s important that we remain near the vehicle at all times. Never walk away from the truck or attempt to use the restroom during this process. This is because if the automatic shut off were to fail, excessive fuel could leak onto the ground, causing a potentially deadly situation. If this were to occur, we’ll want to quickly shut off the pump, preventing additional fuel from spilling on to the ground. We’ll then locate a spill kit which can often be found near the pump. Inside this kit we’ll find special containment equipment for fuel spills. Of course, this is worst case scenario, but it’s important to be prepared.

Once our fuel tank is full, we’ll need to return the nozzle back to the pump. This is achieved by pulling the silver level back down on the pump and placing the nozzle to its receptacle. This will automatically shut off the pump and the fueling process is complete.

Recording Fuel Entries

Once the vehicle has been properly fueled, we’ll need to create a fuel entry inside the Fleetio App. This is an important step that cannot be skipped. To access the app, you’ll need a yard phone or tablet. If you’re without one, you should be able to access it inside the yard trailer.

With our device in hand, we’ll click the Fleetio icon on our phone or tablet. From here, we’ll need to search for the truck number we’re working with by typing in the truck number on the top of the screen or by scrolling through the list. We’ll then click the truck number which will bring up information pertaining to that vehicle. With the truck information on our screen, we’ll click the green plus which is located on the bottom right-hand corner of the screen to pull up a menu where we will input an entry. We’ll then click fuel entry. From there we’ll notice the date and price for fuel are pre-populated. We’ll then need to enter the total fuel that was used in the transfer. This number is identified by looking at the fuel meter. We’ll then need to select vendor from the drop-down menu and select the appropriate yard. Lastly, we’ll need to enter the odometer reading from inside the truck. With all this information properly entered, we’ll then select save and our entry is submitted for processing.

App Errors

It should be noted that on rare occasion, the app may throw up a warning or red flag, preventing you from saving your fuel entry. This is commonly caused by entering an odometer reading that doesn’t line up from a previous entry and/or a potential connectivity issue. If you’re having any issues saving your entry, please contact your manager or dispatch before leaving the pump so the issue can be immediately rectified.